Executive Administrative Assistant

SUMMARY Works closely with General Manager in promoting an exceptional business environment.
Provides support functions and completes a wide variety of assignments independently with minimum supervision.
Assists with casino operational functions.
Completes special projects as assigned.
QUALIFICATIONS: Naturally agreeable and conscientious personality, who exhibits a positive attitude and strong work ethic.
Ideally the individual is adept at building positive relationships and committed to maintaining high standards of professionalism.
Cooperative and receptive to feedback, demonstrating a willingness to adapt to changing demands and adhere to established expectations and processes.
Exceptional interpersonal skills, including emotional intelligence and the ability to collaborate with diverse teams.
Minimum three years related experience in an executive administrative support position and/or an AA degree or an equal combination of experience and education.
Strong computer skills to include effective working knowledge of Microsoft Office Products such as Word, Excel, Power Point, Outlook, etc.
Excellent written and verbal communication skills, including professional email communication, report writing and effective meeting facilitation.
Ability to solve problems and deal with a variety of situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
This position does travel between various local locations therefore reliable transportation is needed.
Ability to create and interpret reports or use basic functions in Excel or similar software.
Ability to work effectively in a remote or hybrid environment, including managing virtual communications and maintaining productivity with minimal supervision.
Must be able to obtain and maintain a Gaming License from the Fort Sill Apache Gaming Commission.
ESSENTIAL JOB FUNCTIONS: Understand and represent the core values of Apache Casino Hotel and live the Purpose Statement of ?Imagine and & design exceptional experiences that inspire joy for team members and players.
? Schedule, coordinate and complete all administrative work as assigned to ensure efficient and effective administrative support to General Manager Take primary responsibility for maintaining and managing the General Manager?s calendar.
This includes scheduling appointments, coordinating meetings, and ensuring efficient time management.
Utilize digital calendar tools to keep track of all engagements, set reminders, and adjust schedules as needed to accommodate changing priorities.
Efficiently manage telephone and email communications, providing callers and routing communications to appropriate individuals.
Utilize technology as a tool for effective coordination.
Oversee and manage social media accounts.
This includes creating and scheduling posts, engaging with the audience, and monitoring social media trends to ensure a positive and impactful online presence.
Familiarity with social media platforms and analytics tools is essential.
Organize assignments to maintain the greatest efficiency in the completion of special projects and clerical assignments.
Draft and compose correspondence, memorandum, e-mails, reports, and miscellaneous documents using Microsoft Office products.
Process vendor invoices in accordance with departmental procedures.
Handle of vendor inquiries regarding payments.
Prepare outgoing mail, files correspondence and other departmental records and reports.
Interface with all operational and support departmental staff as well as outside regulatory agencies and vendors, in a courteous, professional manner.
Respond to letters, items of concern, and/or inquiries promptly and politely in accordance with departmental policies and procedures.
Attending meetings as required, recording the minutes, and preparing the same for distribution.
Greet visitors, ascertain the nature of business and escort or direct visitors to the appropriate office.
Answer telephone and give information to callers, or route call to appropriate individual, places outgoing calls.
Receive and distribute incoming departmental mail, facsimiles, etc.
Prepare documents and reports regarding monthly, quarterly, and/or annual operational matters as directed.
Monitor and manage office supplies, including ordering and inventory management, with a focus on cost effectiveness.
Run various errands as needed.
Adhere to established professional appearance standards and attendance policies, promoting a positive workplace environment.
Perform other duties as assigned, demonstrating flexibility and the ability to adapt to changing organizational needs.
CORE COMPETENCIES & EQUIPMENT KNOWLEDGE: Willingness to Serve: Able to demonstrate a high level of service delivery to do what is necessary to ensure internal and external customer satisfaction; deal with service failures and prioritize business needs.
Attention to Detail: Able to follow detailed procedures and ensure accuracy in documentation and data; carefully monitor processes; concentrate on routine work details and organize and maintain a system of records.
Communication: Able to clearly present information through spoken or written words; read and interpret complex information; talk with players and team members; listen well.
Respect: Able to adapt behavior to others? styles, interact with people who have different values, culture, or backgrounds, be of service to difficult people, optimize the benefits of having a diverse workforce.
Able to develop rapport with others and recognize their concerns and feelings; build and maintain long-term associations based on trust; help others.
Team Centered: Able to share due credit with coworkers; display enthusiasm and promote a friendly group working environment; work closely with other departments as necessary; support group decisions and solicit opinions from team members; display team spirit.
Continuous Learning: Able to stay informed of current industry trends; learn and apply new concepts and demonstrate career self reliance; identify own areas of opportunity and set and monitor self-development goals.
Flexibility: Able to remain open-minded and change opinions based on new information; perform a wide variety of tasks and change focus quickly as demands change; manage transitions effectively from task to task; adapt to varying customer needs.
Cybersecurity Awareness: Understanding of basic cybersecurity principles to safeguard sensitive information, including knowledge of secure file sharing and data protection practices.
Initiative: Able to bring about great result from ordinary circumstances; prepare for problems or opportunities in advance; transform leads into productive business outcomes; undertake additional responsibilities and respond to situations as they arise without supervision.
Quality: Able to maintain high standards despite pressing deadlines; establish high standards and measures; do work right the first time and inspect materials for flaws; test new methods thoroughly; reinforce excellence as a fundamental priority.
Integrity: Able to be tactful, maintain confidence, and foster an ethical work environment; prevent inappropriate behavior by coworkers; give proper credit to others; handle all situations honestly.
Policies, Process, Procedures: Able to act in accordance with established guidelines; follow standard procedures in crisis situations; communicate and enforce organizational policies and procedures; recognize and constructively conform to written rules or practices.
Equipment Knowledge: Able to operate various types of office equipment including, but not limited to; personal computers, printers, 10 key adding machines, copy machines, FAX machines, telephone, typewriter, and other administrative support systems.